Do you need some advice on how to set up the optimal wedding seating plan for your clients? Having a great seating plan can eliminate a lot of stress for all parties – event planners, their clients, and their clients’ guests.
So here are 5 tips on how to create the perfect wedding seating plan.
Have a Well-Planned Floor Layout
Of course, you need to first finalize the number of guests who will attend. This will give you an idea of the number of children, seniors, singles, etc.
Ask your clients which guests have injuries or disabilities. This will ensure that you can plan the seating in a way that they can move around easily and comfortably.
Be mindful also of where the performance stage and sound systems will go. You don’t want guests to be obstructing views or having their views obstructed. You also don’t them to feel like they cannot hear or they are being deafened. You want guests to have an enjoyable experience.
This information will aid you to create a beautiful and comfortable seating plan for all. Your
clients’ guests will also be appreciative that they were considered.
Choose Appropriate Table Shapes and Sizes
This step has to go hand in hand when you are planning your floor layout. The size and shape of your tables will determine your seating and floor layout. Depending on the tables chosen, you will know how many guests can be seated at each one.
Each type of table has particular pros and cons. Round tables give your guests more legroom but ultimately take up more space (oh, the irony!).
Rectangular tables encourage across-the-table conversation but some guests’ views will be obstructed. But maybe they won’t care because they are talking!
So discuss with your clients what vibe they are going for and then choose the tables accordingly. You can even get creative and have a mix of shapes and sizes! All tables matter!
Organize Guests by Groups
While it might be easier to sit guests in alphabetical order or some other mundane way, it is no fun! No one wants to sit on a table with people they do not know. So as far as possible, group guests as family, childhood friends, college mates, work friends, etc.
Some couples get creative and give the different tables cute or touching names. These names are based on the significance of the people on the table hold in their lives. Grouping even gives a nice depiction of the couple’s lives and their relationship.
There are two important things you need to do when creating these groups:
Keep the immediate family, close friends and wedding party nearby. It helps the couple
feel surrounded by love and support. It is also a wonderful way for the couple to show appreciation to the people who have impacted them the most.
Keep guests who don’t get along separate. You don’t want to have any awkward tension or any brawls happening.
There might still be some people that don’t know other people. Thus, consider sitting people based on age, interests, and backgrounds. Avoid having a “singles” table.
Your clients might have been waiting for the opportunity to set up some love connections. But this might be embarrassing and awkward for the guests. Or it might go in the opposite direction and you don’t want the guests showing more PDA than the newlyweds.
Assign Tables Only
Unless you have an OCD bride on your hands, you can suggest assigning tables only. If it is not necessary and not a choice entrée, then don’t over-complicate matters by assigning seats.
Assigning tables only still allow your guests to have some choices. As long as you grouped the guests properly, you will have very little to worry about. Ensure that when guests arrive at the reception that they are directed to the correct table. Have well-labeled table cards for easy identification.
Have a Kids’ Table
Finally, if there will be many children at the wedding, you should suggest to your clients to have a kids’ table. At first, it may sound like a recipe for disaster but it is a good way to keep things going smoothly.
If you have different age groups, then you can have more than one. For example, teens at one table and younger ones on another.
The trick is to have goodie bags or engaging activities to keep the children occupied. Of course, if you have enough staff, you can assign someone to oversee those tables. But make sure that the kids’ table is not far away so that the children and/or the parents get antsy.
If there are few children, then you can seat them with their parents.
And voila! With these 5 tips, you can now arrange the ideal wedding seating plan for your clients!
Are there any tips on this list that you would suggest or have suggested to your clients? What tips would you add? Share in the comments!